Start date: ASAP
Contract type: This role is temp for 6 weeks with a possibility of extension
Location: Homeworking – candidate will require own laptop and mobile phone for work purposes
The candidate may be required to attend a meeting at London Bridge
Working hours and breaks: 35 hours and an unpaid hour break
Pay rate per hour
• PAYE – £13.74
To add significant value by providing excellent customer service across the organisation during the onboarding process. This administrative role requires excellent communication skills, both written and verbal, with the natural ability to network and build effective relationships with key colleagues across the organisation.
Purpose of the role:
To provide excellent onboarding experience to all new Employees to Peabody. To provide support, within the Resourcing Team in order to ensure the successful implementation of the onboarding process and completion of all agreed associated tasks. To prioritise, plan and co-ordinate the designated workload in order to ensure completion to agreed timeframes and specified quality standard.
To develop and maintain relationships with internal and external stakeholders in order to support our new starters.
To ensure that all policies and procedures are adhered to so that consistent and standard practice is achieved across the organisation.
To update and maintain records on the outsourced systems and Employee electronic folders to ensure that information/data is accurate at the time the new employee joins Peabody including ensuring compliance with necessary checks in line with statutory bodies at the time of joining.
Advance planning and preparation of interview dates and times using the appropriate manual and/or automated systems. Arrange interviews, send relevant communication to managers and candidates.
Preparation of interview packs for recruitment managers, ensuring that all appropriate interview paperwork and forms are distributed in advance.
Use Page up automated service to advise unsuccessful candidates about the outcome.
Effectively manage the reference and DBS processes ,ensuring we have all relevant references and DBS checks in place for C&S new starters before commencing their employment.
Initiate references and DBS checks where necessary prior to joining and work to ensure references are completed as quickly as possible and in line with business requirements ensuring a high level of accuracy for each individual hire.
To trouble shoot discrepancies with reference and DBS providers on status of checks. Initiate preemployment medical checks via the provider portal. Liaising with the Senior Resourcing Partner and relevant Resourcing Partner as required.
Be the point of contact for new starter and responsible for file management and document storage of new starter documents. Collect right to work from line managers after the interview or request from new starters before their start date. Update the electronic folders and the onboarding system for new starters and issue relevant new starter documentation, ensuring this information is held on file.
Undertake general administrative duties to ensure the employee’s HR Employee Folder contains the correct new starter documentation and that this is provided timely in line with procedures.
To provide regular updates to the wider HR Team and managers on status of offers and onboarding checks.
Work closely with all Resourcing Partners, Business Partnering team and L&OD by successfully onboarding new starters by updating the new starter Induction sheet and liaising with the L&D team.
To provide accurate ad hoc and planned recruitment/onboarding reports at manager’s request
Key performance indicators:
Planned and organised work. Delivers all output with high attention to detail and accuracy. Does not allow difficulties to get in the way of quality and final delivery. Learns the functionality of the recruitment and onboarding systems and ensures that it is up to date and accurate. Reviews the processes based on feedback from clients/stakeholders. Protect employee data by maintaining confidentiality based on GDPR norms and internal InfoSec policies.
• Ability to work independently, exercising good initiative and judgement.
• Ensuring that all policies and procedures are adhered to so that consistent and standard practice is achieved across the organization
• Excellent written and verbal communication skills.
• Proven experience and ability to deliver excellent customer care and valuing diversity.
• Good analytical skills and proven strong attention to detail, with the ability to work on a variety of tasks simultaneously.
• Ability to work under pressure delivering high volumes and meeting deadlines and targets
• Solid understanding of the UK right to work eligibility criteria.
• Experience of Microsoft packages specifically: MS Excel (Intermediate), MS Word (Intermediate). Intermediate level reporting.
• HR or Recruitment administration experience in a fast-paced HR team.
• Project management skills. (Desirable)
2 A levels, strong administration experience
CPP/CIPD qualified (or a willingness to work towards this)
Please note this is a contracted position of 3-6 months with the possibility of extension depending on budgets and performance.
Please send your CV directly to firstname.lastname@example.org and clearly state the job title. Please call 020 8855 1632 for more information.
**Please note as an agency we can only offer an Umbrella PAYE rate for this post and confirmation of Eligibility to work in the UK will be required before submission**